LESSON
Write a business letter
WRITING
GET READY
Emily is planning an event for the PTA (parent-teacher association) at her sons’ school.
She writes a letter to a company to ask about their services. What do you think she
will ask about?
STUDY THE MODEL
A
Read the business letter. What information does Emily request?
615 Oak Road
Livingston, CA 91006
March 6, 2014
Tim Brothers Catering
522 Michaelson Drive
Crestwood, CA 90028
To Whom It May Concern:
I am the event organizer for the PTA at my sons’ school. We are planning an orientation
for parents whose children will be entering schools in the district in September.
My boss suggested that I contact your company.
Your company has done catering for smaller events at other schools in the district.
We were impressed with the quality of your food. This is our biggest event of the year.
We are expecting 400 people to attend the event on May 10. I am currently looking
for a catering company to supply food and drinks for breakfast, lunch, and one
afternoon snack break.
I am writing to request your menu options and a price list for a large event such
as the orientation. I’d also like to schedule a call to speak with your sales representative.
I look forward to hearing from you.
Sincerely,
Emily Campos
Emily Campos
Business letters
follow a format and contain the same elements.
Your address
Body Paragraphs
Date
Closing
Recipient’s Address
Signature
Greeting/Salutation
Name
Writing Tip
B
Read the Writing Tip. Read the business letter again.
Circle and label each part.
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UNIT 5
